Payroll Services.

Payroll is an essential part of business – you have to pay your employees, make the correct deductions and file taxes. It’s easy to make a mistake and, when there are errors, you end up with costly fines and disgruntled employees. There are more than 15,000 tax codes, regulations, and rules to follow concerning a multitude of topics such as classification of employees, overtime rules, tax deposits and filings, state unemployment, benefits and more. Furthermore, these codes are updated on a regular basis, some even daily. In 2013, the IRS issued $4.5 billion in penalties for employment taxes alone. The attention to detail is very important!

Outsourcing this task gives business owners the opportunity to focus on their core business. When you own a business, it can be a challenge to juggle all of the tasks required to run your operation smoothly and efficiently. Kazdon provides your business with industry experts serving as your “internal” payroll department and dedicated to making sure your business is in compliance and deadlines are met so you can focus on running and growing your business. Building solid relationships with our clients and earning their trust through superior payroll services is our overriding concern.

The average business owner spends 20% of their time on payroll according to a survey from the NSBA.
The IRS says that 40% of small businesses pay penalties every year for late or incorrect filings and payments.

PAYROLL TAX SERVICE

Whether you have one employee or 10,000 on payroll, we are here to help. The cumbersome burden of trying to ensure you are in compliance along with meeting tax deadlines is not only time consuming but can be very stressful. Among your many duties and responsibilities as a business owner, do you really have time to stay on top of tax rules as well? Kazdon will calculate, file, and pay your payroll taxes for you.

Our web-based system includes 24/7 online access to tax liabilities, deposits, tax notices and much more. With our payroll tax service you will receive:

Automatic electronic filings and deposits of federal, state and local taxes.

Compliance with federal, state and local regulations.

Research and responses to payroll-related requests from the IRS.

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or call us today at 877-4kazdon

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TIME & ATTENDANCE

Are you tired of manually entering pay cards into your system? Introducing KazClock. Kazdon offers a full suite of options from which businesses can choose for time and attendance needs. Possibilities include biometric scanners, keypads, web entry, mobile apps, tablet kiosks, and more. With KazClock your data is transferred and seamlessly integrated with our payroll system. This automatic upload of your data reduces the time it takes to capture and record hours worked, reduces data entry errors, and pays more accurately for the time actually worked by your employees. Using our cloud-based software ensures automated updates and provides you accessibility to your data wherever you are, whenever you want.

The set-up process takes half the time of other solutions and you are automatically alerted of discrepancies before they end up costing you. If you are in an industry that experiences high turnover, using time and attendance for record keeping is invaluable. We can tailor our module to fit your company’s needs.

KazClock
provides:

  • Progressive Scheduling
  • Intelligent Reporting
  • Cloud Based
  • Proactive Alerts
  • Company Settings
  • Clock Management
  • Admin and User management
  • Employee Web Service
  • Advanced Time Off Management
  • Holiday Pay settings
  • Scheduling Functions
  • Lunch Pay Settings
  • Data Editing
  • Multiple Locations and Labor Distribution

W2 AND 1099 SERVICES

Are you looking for ways to minimize costs? We can help. Are you still processing, printing and mailing W2s and 1099s in-house?
By outsourcing your company's W2 and 1099 processing, you will reduce expenses by eliminating man-hours and allocating internal resources for more profitable tasks, improving the day-to-day operations of your company.
Kazdon has the capability to handle your year-end tax reporting and filing with the most current state-of-the-art software. This eradicates errors and assures compliance when state and federal tax laws change. In addition, your records are electronically stored making full data replication and recovery possible in the event of any unforeseen circumstance.

MOBILE APPS

Kazdon has solutions right at your fingertips! You and your employees can access our mobile apps available for iPhone® and Android™ products. Our user-friendly apps allow you to easily submit and review payroll, manage time and attendance, access benefits and much more!

NEW HIRE REPORTING

We do the New Hire/Rehire reporting for you. New hire reporting is mandated by federal law under the Personal Responsibility and Work Opportunity Reconciliation Act of 1996, and requires employers to report new hires and rehires. Reporting new hires and re-hires saves you money by reducing fraudulent claims for public assistance, worker’s compensation, and unemployment benefits, and by allowing early detection of overpayments which results in substantial savings to the Unemployment Insurance Trust Fund.
Texas Administrative Code provides a penalty of $25 for each occurrence in which an employer fails to report hiring an employee, or a penalty of $500 for conspiring with an employee to fail to file a report or submitting a false or incomplete report.

By using KazPayroll, we do the New Hire/Rehire reporting for you, providing peace of mind knowing that the proper agencies have been notified within the correct timeframe so you are in compliance.

WAGE GARNISHMENT

Discretion and accuracy so you can focus on your business. A wage garnishment is a legally demanded deduction of a person’s earnings for the payment of a debt and can cause employers numerous headaches. Kazdon is the remedy. Providing comprehensive garnishment services to help employers deal with changing legislation and multiple government agencies, our services help your business manage garnishment orders for your employees with discretion and accuracy so you can focus on your business.

This service includes, but is not limited to, child support payments, alimony payments, back taxes, student loans, judgments for obligations, payment processing, required correspondence to state agencies, record keeping, and timely response to required notifications.

PAY AS YOU GO WORKERS’ COMPENSATION

Kazpayroll works in conjunction with the Pay As You Go Workers Comp Program. More than ever, employers need real solutions to help them reduce the cost of insurance coverage and improve business cash flow. Pay As You Go workers compensation now enables businesses to buy workers comp with little or no money down. You can pay your premium automatically via payroll throughout the course of the year. These premium payments are based on real-time payroll wages and reporting rather than projected payroll. This helps protect against audit exposure and large audit bills.

The job classifications and real time data are transferred directly to the carrier eliminating the need for a year-end audit saving you time and the headache of an audit. Pay As You Go is simply a better way to purchase workers compensation insurance.

In a Pay As You Go Workers’ Compensation program, there are various benefits for the employer.

Some of the benefits include:

  • Eliminating or greatly reducing the down payments
  • Eliminating premium financing
  • Eliminating checks to write
  • Reducing premium audit risk
  • Reduced premium adjustments when premium audits do occur
  • Improved cash flow by adjusting premiums to payroll changes
  • Possible lower overall cost of work comp coverage

How Does the Program Work:

A Pay As You Go program is often set up in conjunction with the payroll program of the employer.  In the Pay As You Go program, the employer with the assistance of Kazdon reports each week (or bi-weekly) the pay for each employee combined with the classification code for the employee. The premium is then calculated for the employer using actual payroll amounts.  This eliminates the large lump sum payments, making the workers’ compensation insurance premium an expense the employer can budget. It also greatly reduces the carrier’s need for a premium audit at the end of the policy year.

The workers’ compensation carriers offering a Pay As You Go program use real-time payroll data that is transmitted to them by Kazdon. Kazdon system calculates the premium based on the payroll reported, and the job classifications. To collect the premium, Kazdon uses an electronic funds transfer from the employer’s bank account to their bank account.  The computer’s calculations for the workers’ compensation carrier will include not only the gross wages paid to each employee, but also add in vacation pay, bonuses, commissions  and other forms of compensation. The computers are also programmed to exclude overtime pay (in most states).  State specific exceptions are included in the programming.

A Pay As You Go insurance program can make payment for work comp insurance easier for the employer. Real time premium computation is the future of workers’ compensation and our staff knows the best plans and has more options than anyone in this arena.